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Inventory Group Fields

Inventory Group Fields

Requirements:

  1. Each Group MUST be unique

  2. DO NOT USE the following codes for Groups:

    1. EXTRAS

    2. SYS

  3. Group Code MUST

    1. Be alpha-numeric.

    2. NOT contain spaces or special characters such as !, #, $.

    3. Be between 4 to 6 characters long.

  4. Options 15, 16 & 17 (image & table below) are required if the Group is orderable and has Inventory Items. If the Group is only for storing components, options 14 to 21 (image & table below) are not required.

image-20240909-020728.png

Image ID

Option Name

Description

1

Description (required)

Description as should appear in quotes and orders. Can be alpha numeric with spaces.

2

Code (required)

Abbreviation for quick access. Will not show in front end (when placing orders). MUST be
-Alpha numeric (letters and numbers) only.
-NO spaces.
-NO special characters (e.g. !, @, # etc)
-Between 4 to 6 characters long.

3

Sequence Number

This is to control the order Inventory Groups are listed in, they are listed alphabetical within items with the same Sequence Number.

4

Sales Account

Sales GL account for customers using BUZ to accounting package integration. Options available once account package is linked.

5

Cost Account

Cost GL account for customers using BUZ to accounting package integration. Options available once account package is linked.

6

Control Account

TBC

7

Revaluation Account

TBC

8

Max Discount Percentage

This is the maximum discount that a Rep can give without needing approval.

9

Check Measure Lead days

Number of days required for a check measure to be booked in from when an order is accepted (if check measure is required). E.g. if this is set as 5 days, then a check measure appointment will be scheduled in 5 days from the accepted date.

10

Production Extra Days

Adds extra days to production/Job tracking days. Allows you to have multiple products with different lead times on 1 job tracking line.

11

Production standard minutes

This is the time in minutes it takes to manufacture this group.

12

Install Standard Minutes

This is the time in minutes that items from this group are allocated to install. (If you don't require dispatch for this group set this to -1)

13

Check Measure standard minutes

This is the time in minutes it takes the check measure this group

14

Only available to admins

Will allow Admin users only to see the Group when placing orders if the Group can be ordered.

15

Can be Ordered

Allow this Group to be seen in Leads and allow orders in Quoting and Ordering. If unchecked, no one will be able to see this product (including Admin users) in leads or quotes.

16

Use Part 1

Items within this group can be selected using up to 3 criteria such as Material, Type and Colour by ticking this it is indicated that this criteria is to be used. If this is not selected then you cannot have Part 2 or Part 3.

17

Description Part 1

This is to indicate to users what the criteria is, such as Material or Fabric.

18

Use Part 2

As for Part 1 above so this may be Fabric Type or Blade Size.

19

Description Part 2

Text description for second criteria,

20

Use Part 3

Often this is Colour if Part 1 and 2 are used.

21

Description Part 3

Text description of third criteria.

22

Job Tracking Line (Default)

This sets the Job Tracking Line for this product.

23

Select File (Image File)

Select the image to be displayed on the item configuration page.

24

Delete Image

To remove image tick this.

25

Calculate Cost Script

Select file containing script to be used for custom cost calculation. This can only be seen by BUZ support.

26

Delete Cost Script

To remove cost script. This can only be seen by BUZ support.

27

Calculate RRP Script

Select file containing script to be used for custom price calculation. This is the before all discounts price. This can only be seen by BUZ support.

28

Delete RRP Script

Tick this to delete a previously uploaded RRP Script that is not required. This will revert pricing to standard pricing calculation. This can only be seen by BUZ support.

29

Calculate Amount Script

Select the file that contains the script to calculate the line item amount. This is the after discount price. This can only be seen by BUZ support.

30

Delete Amount Script

Tick this to delete a previously uploaded Amount Script that is not required. This will revert pricing to standard pricing calculation. This can only be seen by BUZ support.

31

Product Message

Message to display when placing an order for this product.

32

Product Message Colour

Colour for the message.

33

Job Sheet File

Click Select File to upload a new Job Sheet template (XLSM). Click Download to get a copy of the currently saved Job Sheet.

34

Multiply install minutes by Square Metres

If this is ticked the Install Time is Per Square Metre, not per item.

34

Delete Job Sheet

Check this to delete the Job Sheet.

35

Job Tracking Lines by Branch

If there are multiple branches they may have a requirement to be manufactured on a different production line or ordered from a different supplier. Each of the Branches in BUZ are listed.

For BUZ to BUZ Setup Only (below)

36

Add new supplier +

Click to add a new supplier.

37

Select supplier

Select a supplier for BUZ 2 BUZ product.

38

Connect to another BUZ

This is where BUZ2BUZ connection information is entered.

39

Organization Key

This is a 26 character key that is provided by you BUZ wholesaler.

40

User Name

User email for the user listed in the supplier’s BUZ account.

41

Password

User’s password.

42

Get Inventory Groups

Click to get a list of Supplier’s Inventory Groups to link to via BUZ 2 BUZ.

43

Matching Inventory Group

Once the above 3 fields have been completed this will show the products that are available from the BUZ Wholesaler pick the one appropriate to this Inventory Group.

44

Markup Percentage

This is the Markup Percentage to be applied to the cost price to give the RRP required for quoting purposes.

45

Inventory Discount Group

This is the Discount Group that this product comes under. Equivalent to the Discount Groups entered on Inventory Items.

46

Tax Rate

Tax rate to apply to this product Group for BUZ 2 BUZ.

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