Banking
Overview
Selecting Banking from the Sales menu opens the Banking Dashboard.
From here BUZ: Receives Money, Creates Deposit Slip,Sends Statements and Modifies commissions.
Dashboard
| Description | |
|---|---|
| Pending Quotes | Total Amount of quotes pending/follow up, neither accepted or declined |
| Work in Progress | Total Amount of orders Accepted, not yet invoiced |
| Awaiting Payment | Everything currently invoiced, with money outstanding |
| Deposits Held (Not yet available) | Total Deposits paid on the working in progress orders |
Receive Money
Enter receipts from customers
Banking → Receive Money
Use this function of BUZ when you receive payments from customers. For example you may have a customer who makes payments direct into your bank account and you need to allocate the payment against their orders (invoices) in BUZ.
You also have the ability to add adjustments
A receipt will be created so you can email/print a copy for the customer.
Create Deposit Slip
Sales → Banking → Create Deposit Slip
Create a list from Received Money, Quote Deposits and Installer final payments to acknowledge receipt and print paperwork to take to the bank.
You can then print a copy of confirmation if required.
By acknowledging that you have receipted the payment BUZ changes to status of the deposit on the quote summary screen from (image A) below to (image B).
Image A.
Image B.
Send Statements
You can see who is still has outstanding money owning for the past 30, 60 , 90 days you can send customers details of transactions against their account.
Modify Commissions
Manually edit the commission that the sales rep receives.
Xero Processes
Payments
In BUZ
- The payment is done either at the bottom of the summary page on the order or as a payment in the Receipting Money areas.
- This payment could be for a Pre-Payment or a Payment on an Invoice.
In Xero
- These payments will appear in your Account transactions as unreconciled payments (Pic A)
- To reconcile these payments go to Reconcile and match the Xero Transaction to the bank feed (Pic B)
- If the payment was part of a bulk transaction in the Bank it will not match Xero, so you must
- In the Transaction side select Fin & Match
- Then type in as many BUZ numbers as you need to match then tick them all as they match.
- You can type as many items as you need to Find a Match and each time you "tick" a payment to match it moves it in as a match in part 2 (Pic C)
- Once the payments have been matched with the Bank feed you can see in the Account transactions these appear as Reconciled (Pic D)
Any Orders with Per-Payments (Deposits) on them that have now been invoiced (you will at this point in time) have to go into the Customer card and allocate the Pre-Payment to the Invoice
(this part is something that BUZ is working on with Xero to have automated and we hope to have it out to everyone soon)
Pic A
Pic B
Pic C
Pic D
