Deposit Slips

The Deposit Slip feature allows users to create deposit slips for taking payments to the bank from orders placed in the system. This is generally used for cash and cheque payments.

Open

Deposit Slip

How It Works

Viewing Payment Details

When an order is accepted, the payment details for the order will be available on the "Deposits - Outstanding" page. As the company accountant, you can view the order or payment details even if you did not place the order. This page allows you to:

• View the Order Number

  • Open the order in a new window

• View the Receipt

  • Open the receipt in a new window

    • Print the receipt

Open

Making a Deposit

1. Select Payments: Choose the payments you want to deposit. For cash payments, you will see the notes entered when the payment was taken from the customer. The values will update in the blue area and should match the physical cash and cheques you have.

2. Select Deposit Date: Choose the date you will be sending the money to the bank and save your selection.

3. Notes - optional for extra information

4. Print Deposit Slip: On the next page, click the button to print out the bank deposit slip. This template is not customizable and will be named "SSRS_Deposit Slip". The selected payments will then be removed from the deposit slips page.

Handling Non-Bank Payments

For payments that do not need to be sent to the bank, such as electronic payments, you can use these details to reconcile with your accounting software or bank statements. Alternatively, you can select, save, and ignore these payments to keep the page tidy with only relevant deposits.

Reversing a Deposit Slip

If a payment was not deposited on the selected day, you can reverse the day's deposit slip:

1. Select Date Range: Choose the date range you wish to reverse and search.

2. Open Deposit Slip: A list will appear. Open the deposit slip and select the "UnAllocate Deposit Ref" button.

3. Print Deposit Slip Cheque Form: If required, you can print the "Deposit Slip Cheque" form.

4. Return Payments to Outstanding List: Once the "UnAllocate Deposit Ref" button is selected, the associated payments will reappear in the "Deposits - Outstanding" list.