Using Inventory/Inventory Management

Owned by Daryl Saunders (Unlicensed)
Last updated: Oct 30, 2018 by Allison Derome (Unlicensed)
2 min read

Overview

BUZ Inventory is used in many ways:

  1. Finished Products usually selected using up to 4 criteria: Inventory Group, Criteria 1 (e.g. Material), Criteria 2 (e.g. Material Type), Criteria 3 (e.g. Colour) the 3 criteria being named and enabled as part of the Inventory Group setup.
  2. Option Products which are used to attach pricing to Options selected to add to a main product.
  3. Parts that are items sold as an addition to a product but not included as a normal option for that product or sold as a replacement part.
  4. Service items which are time based and not a hard product such as Installation, Service Call.
  5. Complementary which form part of a Bill of Materials (BOM) used to manufacture finished products.

On this page:

Field Size Considerations

The maximum size of the:

  • Code is 20 characters. The Code for a product that uses Material, Material Type and Colour is made up of the Codes for Inventory Group + Material + Material Type + Colour which means that if all four are 5 characters that is the maximum code size.
  • Description 200 characters

Finished Products

This is the majority of products sold.

Option Products

Theses are the items that are added to a base product at an extra cost.

Adding Options Pricing is a 3 step process

  1. Add Inventory Group.
  2. Add the Inventory Items.
  3. Add Pricing Coefficients.

Parts

These are itemized by just the Code the same as Option Products.

Inventory Management

In BUZ stock holding is reduced either directly by a customer purchase or by it being consumed by manufacturing. In both instances the stock is reserved when the order is initially processed. By reserving the stock at this point BUZ automatic re-ordering will if need be initiate an order on supplier if stock is not available.

On the inventory item is stored Minimum Stock, Maximum Stock, Re-order Multiples and Lead time these are used by the automatic re-order routine to calculate if stock needs to be ordered and if so how much. Purchase orders can be created by this process and then edited prior to sending to supplier.

When delivery is received a Delivery Docket is entered into BUZ this can then print barcode labels for the items. By applying the labels to the stock leftover labels indicate stop not received and items without labels indicate items left off the Delivery Docket.

If random warehousing is used these barcodes along with shelf barcodes can be scanned to record stock location.

Once the delivery is reconciled the approved delivery docket is passed to Xero for payment.


Setting up inventory/stock control

  1. Purchase Orders setting up inventory group and inventory item setup

  2. Purchase Settings edit purcahse order settings
  3. Inventory Stocktake update stock
  4. Inventory Groups job sheet, inventory items purchase in/ components tab setup BOM