MYOB Intergration

The purpose of this help is to explain the process flow between BUZ and MYOB, what happens when you do specific functions in BUZ and how it affects MYOB. To do this, below are a series of scenarios that illustrate the data flow between BUZ and MYOB.

Below is a detailed description of each process (click on the links within the Scenario diagrams to see detailed information about this step.

To follow each process it will be best to open BUZ and MYOB at the same time.

To monitor what is happening in MYOB, log in to MYOB and click on the Sales Register button.

Open

Basic Scenarios

Let's look at a basic scenario and then 2 more basic examples and some more alternative ones later in this document.

The Basic Scenario 1 illustrates an Order progressing in BUZ and how BUZ creates an order and then updates the status of that Order/Invoice within MYOB.

• The order with a Deposit made in BUZ creates an Order in MYOB (along with an Allocated Receipt).

• When the Order is Invoiced (yet not fully paid in full), the Order in MYOB will change its status to Open Invoice.

• Once the Invoice is paid in full within BUZ, The status for the order will change to Closed Invoiced within MYOB.

Things to note here:

No Communication between BUZ and MYOB occurs until one of the following instances;

• Payment Receipts are made to an Open Order (As per the above diagram) or

  • Once a receipt is raised against a BUZ Order, a corresponding order is created in MYOB along with a payment receipt allocated to the order.

• An Invoice is created in BUZ.

  • If an Invoice is created and is Not fully paid, the order's status will change to Open Invoice.

  • If an Invoice is created and Is fully paid off, the order will have a status of Closed Invoice.

If an order is edited and the value is increased, MYOB will not reflect the change until an additional payment is made or the order is invoiced in BUZ.

In Basic Scenario 2 a Deposit is paid, and an Invoice is created, and paid in full.

1. The order and deposit raised in BUZ creates an Order in MYOB (along with an Allocated Receipt).

2. When the Order is Invoiced and yet not fully paid in BUZ, means the Order in MYOB will change its status to Open Invoice.

3. Then once the Invoice is paid in full in BUZ, the status will change again to Closed Invoiced within MYOB.

In Basic Scenario 3 no deposit is paid, an Invoice created, then paid in full (no additional payments are made before invoicing).

1. The Order is Invoiced yet no payment has been made - an Order will be created in MYOB and will have a status of Open Invoice.

2. Once the Invoice is paid in full in BUZ, The status will be changed to Closed Invoice within MYOB.

Alternative Scenarios

This section deals with more complex Scenarios in BUZ to MYOB.

In this scenario;

• An open order is paid in full in BUZ

• The order is modified to reduce the price of the order.

• When the order is raised and paid in full a corresponding Order is raised in MYOB along with the allocated payment for the entire order.

• The amount of the order is adjusted to have a lower total within BUZ. This prompts BUZ to guide the user to create a Credit Note in BUZ and create an Overpayment in MYOB.

• The original order in MYOB is modified along with the payment allocated to the revised order total in BUZ.

• A new Closed Invoice is created for the overpaid amount ( the difference between what was originally paid and the new total).

• A new Credit Note is raised in MYOB for the difference between what was originally paid and the new order total in BUZ. The user can then elect to refund or otherwise allocate the credit within MYOB.

In this scenario:

• Order is created and a deposit is paid in BUZ, this creates an Order and Allocated Payment in MYOB.

• The order is edited in BUZ to include a new product increasing the sale amount. This does not update MYOB.

• Additional Payment is made in BUZ this then updates MYOB to reflect the new amount of the sale and also allocates the new payment to the order.

In this scenario:

• Invoice is raised and paid in full within BUZ.

• Credit note is raised for the Invoice within MYOB.

• User Allocates Credit Note within MYOB.